Effective Date: July 5, 2026
At ExpoPilot, we believe your data belongs to you. We are committed to protecting the privacy, security, and confidentiality of the information you entrust to us.
This Privacy Policy explains how ExpoPilot ("ExpoPilot," "we," "our," or "us") collects, uses, stores, and protects information when you use our website, software platform, mobile applications, and related services (collectively, the "Services").
By using ExpoPilot, you agree to the practices described in this Privacy Policy.
When you create an account, purchase a subscription, or use ExpoPilot, we may collect information such as:
You control the information you choose to provide while using our Services.
When you access ExpoPilot, we may automatically collect technical information including:
This information helps us improve the performance, reliability, and security of our Services.
We use your information to:
We only process personal information where we have an appropriate legal basis for doing so.
ExpoPilot includes artificial intelligence features designed to streamline conference and trade show management, including:
To provide these features, certain information may be securely processed by trusted third-party AI service providers acting on our behalf.
ExpoPilot does not use your organization's confidential information to train publicly available AI models unless we explicitly notify you and receive any required permissions.
ExpoPilot uses cookies and similar technologies to:
You may manage or disable cookies through your browser settings. Please note that disabling cookies may affect certain functionality of the Services.
We do not sell your personal information.
We may share information only when necessary to operate our business, including with trusted service providers such as:
These providers may access information only as necessary to perform services on our behalf and are contractually obligated to protect your information.
We may also disclose information when required by law, legal process, or to protect the rights, safety, security, or property of ExpoPilot, our customers, or others.
Protecting your information is one of our highest priorities.
We maintain commercially reasonable administrative, technical, and organizational safeguards designed to protect your information against unauthorized access, alteration, disclosure, misuse, or destruction.
These safeguards may include:
While we work diligently to protect your information, no method of electronic storage or transmission over the Internet can be guaranteed to be completely secure.
We retain information only as long as necessary to:
When information is no longer required, we securely delete, anonymize, or otherwise dispose of it in accordance with our data retention practices.
Depending on where you reside, you may have the right to:
To exercise your privacy rights, please contact us using the information provided below.
ExpoPilot integrates with third-party services to enhance functionality and streamline event management.
These integrations may include:
When you choose to connect a third-party service, your use of that service is governed by its own privacy policies and terms.
ExpoPilot is designed exclusively for business and organizational use.
Our Services are not intended for children under the age of 13, and we do not knowingly collect personal information from children.
If we become aware that such information has been collected, we will promptly delete it.
If you access ExpoPilot from outside the country where our systems are hosted, your information may be transferred to and processed in jurisdictions with different data protection laws.
Where required, we implement appropriate safeguards to protect international transfers of personal information.
We may update this Privacy Policy periodically to reflect changes in our Services, legal requirements, or business practices.
When material changes are made, we will:
Your continued use of ExpoPilot after changes become effective constitutes acceptance of the updated Privacy Policy.
If you have any questions about this Privacy Policy, would like to exercise your privacy rights, or need assistance regarding your personal information, please contact us.
We are committed to responding to privacy inquiries in a timely and transparent manner.